The Rock Island Arsenal sponsored an open house on November 2, 2010 to highlight Aspire Solutions, Inc (ASI) data capture project sponsored by NCMS. This project provides high quality document scanning combined with meta-data capture designed to simplify document management and make it easy to share documents across the enterprise.
Converting paper into digital files only provides a partial solution. Many companies stop just after scanning the document, but ASI takes it a step further and offers extremely high quality, full color digital documentation Unlike traditional services, ASI extracts information from the document using automated metadata capturing heuristics to make locating a file easy. The document is then transformed into a text searchable file utilizing Optical Character Recognition (OCR) technology, which allows the user to search for any keyword in the entire file. The file is then optimized in order to minimize the file size and drastically reduce storage space costs.
Major General Kurt Stein, commander of the US Army TACOM Life Cycle Management Command, attended the open house and saw many applications and benefits of the ASI data capture project both for RIA and the entire Army. The open house was also attended by senior RIA leadership who were updated on the project’s progress and shown examples of the information being captured.
The benefits of ASI’s document scanning and data capture process go beyond just transforming paper filing cabinets into a digital format. The documents are instantly available throughout the system, which can reduce cycle time and improve customer service. The table to the left highlights key features and attributes of the ASI toolset. ASI has the capability to scan many different file times including propriety (PII) sensitive material. It is cost effective and ensures 100% visibility and accountability of all paper documentation.